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How-to Proofread: For High Schoolers

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Once students have reached high school, writing becomes an entirely new beast. From the research project, to a multi-page literary analysis, high schoolers are somewhat expected to have crafted their writing skills to a certain degree. Aside from college, where many of them will be analyzing scholarly articles and writing 20, 30, 40 page papers, high school writing tasks are as advanced as they have seen thus far. Perhaps even more surprising to students, is the fact that lengthier writing assignments will occur in every class, not simply English. With this knowledge, it is essential that high school students improve in their ability to proofread.

  • High school students can use cooperative learning strategies to proofread and peer edit more efficiently. For example, if three students decide to peer edit as a group, one group member should focus his criticism and editing to one area, grammar, for instance. While one group member reviews all three papers for grammatical missteps, another should focus solely on vocabulary, word choice, and spelling. This person should be accessing online thesaurus and dictionaries to ensure that terms and phrases are appropriately used. Finally, the third member of the peer editing group should be in charge of examining content—that is, does the writing masterfully address the prompt? With the tasks split up in such a way, students are more inclined to provide solid, effective feedback—as opposed to the smiley faces and “Good job!” that we teachers are so used to seeing after a peer edit.
  • High school-level writers can streamline their proofreading practice by using symbols or digital highlighting tools to flag errors or areas of need in their writing. Students may want to read their paper through once simply to identify where any issues lie. During this process, they will only mark or highlight areas in the paper where they should revert back to during revision. After issues are highlighted, writers should go back into their paper with a more fine-toothed comb approach. This means that, now that weak or confusing areas in the essay have been identified, they can really dig into making corrections specifically on the sentence level, correcting one line at a time.
  •  As many times as we tell students, it still baffles me that they disregard the warning: DO NOT RELY ON SPELLCHECK! By high school, students must be proofreading on a cognizant, deliberate scale—simply correcting all of the red squiggles will not suffice. Moreover, many spelling or grammar mistakes are mislabeled or ignored by spellcheck software. High schoolers must be prepared to take proofreading into their own hands; their knowledge of writing skills is much more reliable than the computer’s spellcheck.

High schoolers can raise the bar when composing written work by proofreading for sentence variety. They should be prepared to do some major rewriting when sentence variety and complexity is the focus. High school-level writers should be aware of certain clauses and the punctuation that accompanies them. More importantly, students will want to double check that their writing is fluid, clear, and varied on the sentence level—this makes for an elevated paper

 

How to Proofread: For Elementary School

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Writing is an essential skill that children will encounter in every class as they progress through their education. An important aspect of the writing process that is not always explicitly taught is proofreading and editing. These skills are honed over time, but it is never too early for young writers to begin learning the ins and outs of proofreading their work.

  • For elementary schoolers that are just beginning the early stages of the writing process, the entire task can seem daunting, unfamiliar, and complex. Thus, it is important to ease into new writing concepts. One thing to start with is to teach students that proofreading is not an optional step—but instead, a crucial part of the writing process that should not be skipped or rushed through. The sooner young learners begin the process of checking their work, the better. The concept of proofreading and self-checking is beneficial because it translates into every academic content area. Students that proofread their writing likely double check their math, science, etc. It shows elementary schoolers that proofreading is not only about checking for errors, but taking a more active role in their learning. This sense of agency and self-advocacy is immensely important as students transition from elementary school to middle school.

  • Prepare students to begin proofreading by looking at one thing at a time. For instance, elementary schoolers may want to begin simply by looking for spelling errors. Narrowing their focus to just one aspect of the writing lessens the daunting feeling of having to perfect the writing in one fell swoop.
  • Once spelling errors have been identified and corrected, encourage students to look now at punctuation and sentence structure. Does the punctuation and capitalization appear where necessary? Are the sentences clear? Are there transition words when needed? Can we possibly combine any sentences to increase the complexity level? Of course, some of these skills require explicit instruction, some of which will come later in elementary school language arts
  • Encourage elementary schoolers to proofread aloud. This not only helps them catch their errors, but provides them with an opportunity to hear how their writing is progressing. Parents, peers, and teachers can model this process as well. It helps to provide young writers with a few guiding questions while they are proofreading out loud, such as “Am I using specific vocabulary?” “Do I need to include commas or periods to indicate a pause or stop?” “Are there any words or sentences that are unclear or confusing?”

  • Perhaps the most important question that young writers should ask themselves before, during, and after proofreading is: Does my writing answer or address the prompt or question? Often times, especially with children that are just beginning to learn writing skills, the work takes on a mind of its own—kids get so into what they are writing, that they lose sight of the original purpose or focus. One way to help elementary schoolers identify this lack of focus or cohesion, is to provide visuals of the prompt, sentence frames, and checklists for final drafts.